Recruiter Resume Writing Guide and Free Sample Resume

July 22, 2019

We will feel free to assume you are here because:

 

a.    You are an experienced recruiter looking for a new job opportunity

b.    You have some HR experience and you would like to step into recruiter’s shoes

c.    You accidentally ended up here – if so, hi! It’s nice to have you here!
       Continue reading, you might pick up some actionable resume writing tips and hints for yourself.

 

Either way (referring to options ‘a’ and ‘b’) – a daunting task is ahead of you: crafting your own CV!

 

 

 

 

When applying for a recruiter job, it’s important to understand that your resume will be used as evidence of your skills and expertise.

OK, that’s not a surprise – we all know that’s always the main purpose of a resume.

 

However, let’s face it...

 

In this recruitment process, your resume won’t be competing against resumes of average job seekers.

 

It will compete against other resumes whose owners spend their working hours screening, reading and assessing other people’s job applications. It will fight against people who have seen thousands of resumes in their career. In other words, it will fight for the employer’s attention against resume experts.
 

So, when you click ‘submit’, you will actually send your application to resume Olympics, as only top-notch, experienced resume professionals will compete there to win. Only in this case, you won’t compete for a medal, you’ll compete for a job.

 

Moving away from sports jargon to something more relatable…

 

You know how designers or photographers submit their portfolios with their job application to showcase their skills? 
 

Knowingly or unknowingly, you will do the same thing when you submit your resume.

 

Employers will have high expectations. They do expect that candidates who deal with resumes on a daily basis are highly-skilled with writing their own resume. Therefore, they’ll expect to receive well-structured and perfectly-written job documentation. So, the content and structure of your resume need to reflect all the lessons you have learned from reading thousands of other CVs.
 

Having said that, if you are a recruiter - your resume IS your portfolio. 

 

Therefore, it’s needless to say that if you want to put your best foot forward, it is more important than ever to prepare a top-notch resume. In order to win an interview and land a job, your CV must be flawless.

 

 

Psssst…
 

We all know that writing a resume is never easy. However, based on their experience with reviewing resumes, many people assume that recruiters and HR professionals don’t struggle with this task.
 

Surprisingly, the truth is quite the opposite.
 

Following proverbs such as ‘The shoemaker always wears the worst shoes’ or ‘A plumber’s house always has a dripping tap’, we must admit that some of the poorest resumes we have seen came from our colleague recruiters.
 

We are recruiters ourselves and, from our personal experience, we know that everyone needs a bit of support on a journey to get hired.  After all, being a recruiter doesn’t equal to being a professional resume writer. 

 

 

So, the main question is…

How to write a recruiter resume that sets you apart from other professional recruiters? 

 

The good news is that you need to do only one thing: continue reading this article!
 

In the next 10-15 minutes you will learn how to:

►    write a perfect professional profile summary for a recruiter's job 

►    include relevant qualifications, skills and experience by tailoring your resume to the job

►    quantify your responsibilities and achievements

►    format your resume

►    create a recruiter resume that stands out from the crowd and gets you hired

 

You'll also get:

►   a template and sample for a personal profile summary 

►   a list of 15 action verbs tailored to recruiter's job responsibilities

►   five examples of metrics to quantify your achievements

►   50+ actionable tips coming from experienced recruiters and resume writers

►   a free sample reference list

►   a free sample recruiter resume

 

 

 

Want to skip the reading and jump to action? 
Try our resume templates. Choose one of 40+ professional resume designs and have your CV ready for the next job application in 10 minutes!

 

>>>  DOWNLOAD NOW  <<<


 

STARTING POINT: Job Description

 

It all starts with a job description.

 

Before you start crafting your CV, take a look at this sample job ad.

Everything you need to cover in your resume is written here - usually in the sections called 'Person specification', 'Essential and desirable skills' or 'What are we looking for?'.

 

 

 Sample job description for a recruiter © RecommendedByRecruiters.com. Photo by Priscilla Du Preez on Unsplash. 
This job ad sums up the most common requirements based on 10+ job descriptions posted by Fortune 500 companies.

 


Now when you have seen this, let's start working on your CV!
 

 

1. Start with your contact details

 

Open a new Word or Pages document.

Write down your name and surname.

 

They are the first thing employers will read on your CV and you want them to be seen and remembered. So, it must be easy to find them.

 

Emphasize your name. Be bold and highlight your name by using a bold font or capital letters. Increase the size of the font to differentiate it from the rest of the text. Make it pop, but not too much. Don't exaggerate by using font size 72. Using 16-24pt, depending on the font, is perfect.

 

Then, tell employers how to reach you.

 

Contact details should be right below your name and surname. They need to be visible and clear.

 

Don't confuse readers with three different phone numbers and two email addresses. One phone number and one email address - those you are always available on - are more than enough. 

 

 

Psssst....

Don't forget that your email address needs to sound professional.

 

A research has proven that an informal and unprofessional email address significantly decreases a candidate's hirability. This mistake was equally as bad as typos. Really.
 

Here is the abstract of the research, so you can see it with your own eyes. 

 

 

Also, you don't need to include your full home address. Ditch the street and home number, leave only your city and neighborhood. If you are applying for international opportunities, include your country/state too.

 

Based on the above, your resume must contain the following information:

  • city, country

  • phone number

  • a personal email address

 

Your contact details section should be brief and straightforward.

 

At this point, you also need to save valuable space for the rest of the content. Thus, the best way to write them is in one or two rows maximum, separated by symbols.

 

Optionally, you can include your website or LinkedIn profile. The latter is recommended only if your LinkedIn profile is as polished as your resume. 

 

Additionally, don’t forget to remove the hyperlink from your email address. It is made automatically in MS Office, but it messes up nice formatting.

 

Check out below how to put this information together in a proper form.

 

 

This works:

 

 ELLE CHIDLOW
London, United Kingdom ● 0123 000 0000

name.surname@email.com ● linkedin.com/elle_chidlow
  

 

 

This doesn't:

ELLE CHIDLOW

 

Sesame Street 89

Holborn, London WC1N 3AX

United Kingdom

 

phone #1: 0123 000 0000

phone #2: 0123 000 0001

phone #3: 0123 000 0002

 

email #1: little.princess_1986@email.com

email #2: elle.chidlow@current_employer.com

 

facebook: facebook.com/Elle_Princess_Chidlow
 

 

 

 

 

2. Write a killer personal statement

 

A personal profile statement is essentially a summary of your career.

 

This short paragraph at the top of your CV should concisely and effectively display who you are, what you do and what you want to achieve. It should also provide an overview of your skills and strengths relevant to the job.

 

This section is often the shortest part of a CV and, at the same time, the hardest one to write.

 

The best way to grab the reader's attention is to immediately start with the information they are looking for. When it comes to resumes, they want to see that you have the experience or skills specified in the job description and that you are the right person for the job.

 

Even though this section is not a mandatory part of a resume, we highly recommend starting with it.

 

If you need inspiration, here is a template:

 

A/An [adjective 1] and [adjective 2] [current job title] with more than [number] years of experience in [industry 1] and [industry 2]. A strong [key strength 1] combined with the ability to [skill 1] and [skill 2]. Extensive experience of [area of expertise 1], [area of expertise 2] and [area of expertise 3]. Currently looking to broaden experience and utilise the existing skill set in [specific industry/company/role].

 

When you include relevant keywords here, it will sound like this:

 

A self-motivated and well-organised in-house recruiter with more than 5 years of experience in the retail industry. Strong communication skills combined with ability to adapt to changing requirements and to re-prioritise with ease. Extensive experience in leading end-to-end recruitment processes, shaping recruitment strategy and managing stakeholders. Currently looking to broaden experience and utilise the existing skill set as a recruiting manager in ABC company.

 

Don't forget to fill this section with the same keywords that you found in the job description of the role you want to apply for. Sprinkle them all over.

 

Recruiters, hiring managers and Applicant Tracking Systems all work like scanners - they quickly skim your resume looking for the right keywords. Make sure they are noticeable in the first three sentences of your resume. It's an easy yet highly effective way to grab their attention.

 

 

 

3. Structure your work history

 

The work history or the professional experience section is the most important part of your resume.

 

From what we have seen, hiring managers frequently skip everything else and read only the information about your previous employment.

 

Every word you include here counts. Therefore, this section needs to be as perfect as possible.

 

The most common (and the best) way to structure it is to apply reverse chronology, starting from your current job and then listing older ones.

 

For all jobs you include in your resume, you need to have the following information:

  • name of the company

  • your job title

  • time-frame (starting date - ending date)

  • description of your responsibilities

 

Pay close attention to the formatting. Choose one formatting style and stick to it.

 

For example, if you decide to write the time-frames on the right side of the page, keep them there throughout the whole resume. Don't move them to the left side or anywhere else.

 

Additionally, if you decide to write it in the following form:

 

08/2016 - 07/2019

 

....don't mix it with:

May 2014 - July 2016

from 2014-05-15 to 2016-07-15

 or any other option
 

Pick one format and hold to it. 

 

Even though this might seem like a minor detail in your resume, it definitely makes a significant difference. And hiring managers notice it. 

 

Writing consistency plays a vital role when it comes to creating an easy-to-read, well-structured resume.

 

 

 

 

4. Describe your responsibilities and achievements

 

The key is to tailor your job descriptions to the job you are applying for and to keep only relevant information.

 

Think about every word and bullet point you include there. Assess the value of each sentence in your resume by asking yourself if it shows valuable experience, achievement, knowledge or a skill that you could use in the job. If the answer is "no", "not sure" or "maybe", then remove it or tweak it.

 

Let’s do it together. 

 

Going back to the job description, here is the list of requirements from for a recruiter.

 

  • 3+ years of experience as a Recruiter (either an in-house recruiter or a staffing agency recruiter)

  • BS/MS in Human Resources Management or equivalent

  • Hands on experience with various selection techniques such as phone interviewing, psychological assessments, face-to-face interviewing, assessment centres

  • Hands on experience with recruiting software, preferably Human Resource Management Systems (HRMS)

  • Excellent communication and interpersonal skills

  • Amazing organisational skills with ability to adapt and re-prioritise tasks

  • Knowledge of German would be an asset​

  • A high level of self-motivation: readiness to take ownership and work independently

 

The section above tells you what kind of tasks, responsibilities and skills need to be covered in your descriptions.

 

So, if you want to reflect their requirements, you should write down something like this:                                                     

  • Managed in-house recruitment of 20-25 entry-level and specialist positions per month.

  • Headhunted candidates on German, Austrian and Swiss job market via LinkedIn and Xing.

  • Led end to end recruitment processes, which included creating and posting job adverts, screening resumes, conducting psychological assessments, phone interviews, face-to-face interviews and assessment centres.

  • Organised and facilitated activities in 2-5 assessment centres per month while supporting hiring managers with assessing candidates and making a hiring decision through influencing and negotiation.

  • Conducted 50-75 face-to-face interviews monthly.

  • Advised and supported 20-30 hiring managers with all recruitment-related topics.

  • Managed 1000+ candidate applications per month in SAP and HRMS.

 

As you can see, each colour marks a specific requirement.

 

By reflecting the job description, we have created a content for a CV that provides employers only with the relevant information.

 

When writing the content, you can either:

  1. use the same keywords for technical stuff, such as in-house recruitment, phone interviews, face-to-face interviews, assessment centres

  2. use action verbs to reflect the skills they are looking for
    e.g. organisational skills > 'led', 'organised', 'facilitated'

            communication & interpersonal skills > advised and supported through influencing and negotiation

 

Don't worry if you can't capture all the requirements in your employment overview. 


We would say it's even impossible, especially if you didn't have exactly the same job in the past.

 

Instead, sprinkle the keywords or matching verbs from the job description all over your resume - in the personal profile section at the beginning, in job descriptions of different roles, and in the list of your skills. (We'll show you how we did it at the end. Or you can immediately jump to it.)


 

Furthermore, in the description above, you can see a few additional rules that should be applied:

 

a.   Use bullet point lists.

b.   Start each bullet point with a verb.

c.   Be consistent with the tense you are using.

d.   Be specific.

e.   Quantify your responsibilities or achievements whenever possible.

 

 

A. USE BULLET POINT LISTS

 

You will do yourself and readers a huge favour.

 

It is much easier to highlight the relevant information in a bullet point list. On the other hand, reading bullet point lists is quicker, easier and more understandable.

 

Write 5 to 7 bullet points for your job. You can write even less for older roles (e.g. 3-5 bullet points).

 

Wondering how you can describe everything you have been doing within 3-7 bullet points?

 

The key to writing strong bullet points is tailoring the descriptions to the job and including only information relevant to the job. Here is a refresher, in case you need it. 

 

 

B. START EACH BULLET POINT WITH A VERB (18 actions verbs included)

 

Start each and every bullet point with an action verb. You will save some valuable space and readers will save time if you simply omit phrases such as ‘I am responsible for/in charge of’. Instead, describe your responsibilities by starting bullet points with action verbs such as ‘led’, ‘improved’ and ‘created’.

 

Here is a list of a few power words for recruiter's resume:

  • advised

  • assessed

  • conducted

  • coordinated

  • evaluated

  • facilitated

  • guided

  • hired

  • improved

  • influenced

  • interviewed

  • led

  • managed

  • organised

  • recruited

  • reviewed

  • screened

  • supported

 

C. BE CONSISTENT WITH THE TENSE YOU ARE USING.
 

If you are talking about your previous employment or past achievements, use past simple tense - organised, implemented, led. When describing your current role, use present continuous tense - creating, developing, leading.

 

D. BE SPECIFIC

 

Add details to your descriptions. Focus on relevant information being as specific as possible.

As you noticed, this company is looking for someone experienced in leading end-to-end recruitment processes.

 

There are two ways you can cover it in your CV:

  1. responsible for leading end-to-end recruitment processes

  2. led 10-15 recruitment processes per month, for senior and executive level roles in IT, HR, and Finance, which included creating and posting job adverts, screening resumes, conducting psychological assessments, telephone interviews, F2F interviews and assessments centres  

 

Which one sounds more experienced and professional? Which one actually sounds like you have done it?

 

Details draw attention and build your credibility.

 

Instead of saying you have ‘a proven track record of leading end-to-end recruitment processes’ prove it by providing employers with details and specific information.

 

Of course, you don’t have to be as specific as we were above. You can break it into two or three bullet points. But you got the picture.

 

 

E. QUANTIFY YOUR RESPONSIBILITIES AND ACHIEVEMENTS (5 examples included)

 

Add numbers wherever possible.

 

It helps readers really picture the impact you’ve made in your position, and it sounds much more impressive.

 

Below you can see the same job description, without any numbers or details:

 

  • Managed recruitment of entry-level and specialist positions.

  • Headhunted candidates on German, Austrian and Swiss job market via LinkedIn and Xing.

  • Led end to end recruitment processes, which included creating and posting job adverts, screening resumes, conducting psychological assessments, phone interviews, face-to-face interviews and assessment centres.

  • Organised and facilitated activities in assessment centres while supporting hiring managers with assessing candidates and making a hiring decision.

  • Conducted face-to-face interviews.

  • Advised and supported hiring managers with hiring decisions and other recruitment-related topics.

  • Managed candidate applications per in SAP and HRMS.

 

You see? It’s OK-ish but doesn’t sound that strong anymore.


Adding numbers really makes the difference and takes your resume to the next level.
 

For the jobs in recruitment, think about including the following metrics:

 

  • an average or a range number of managers/business areas you supported with hiring 

  • a number of recruitment processes you managed/positions you recruited for on a monthly, quarterly or yearly basis

  • a number of interviews or ACs you conducted on a monthly, quarterly or yearly basis

  • a number recruitment programs you managed (e.g. high-volume programs, such as internships, seasonal workers)

  • a candidate or hiring manager satisfaction measure

 

 

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5. Include your education

 

Your education should be listed at the top of your CV, before the work history section, only if you are a student or a recent graduate.

 

If you gained some work experience, it becomes more important than your education. So, start with it and include the education section below your employment history.

 

Here are a few basic rules:
  • Start with your highest degree first.

  • Add other degrees in reverse-chronological order.

  • If you finished college, don’t add your high school information.

  • Add other training, qualifications or certificates only if they are relevant to the job.

 

What information should you include?

  • the type of degree you gained
  • your major

  • the name of your school

  • the school’s location

  • the year you started and graduated

 

Other information such as GPA should be included only if requested, or if you are a recent graduate with an impressive GPA. Otherwise, no one will pay attention to it.

 

Additionally, if you are currently undergoing a professional qualification don’t forget to specify the expected date of graduation. It is important info that shouldn’t be omitted. Simply state when the ‘expected’ or ‘anticipated’ graduation/certification date is.

 

 

6. List relevant skills

 

The skills section of your resume includes your abilities that are related to the jobs you are applying for.

 

In this section, you should list skills that are relevant to the position or career field that you are interested in, such as technical skills, software skills, and/or language skills.

 

Like the objective section, this is an element of a resume that has differing views.

 

It is definitely not a mandatory part of your resume. However, if you want to highlight additional skills that you didn’t have a chance to apply or show in your previous jobs, this can be the right place.

 

For example, if the requirements list included proficiency in any foreign language or software, we would definitely recommend including your level of proficiency in it into the skills section.

 

If you go back to the job description we've used here, you’ll notice they mention German. If a candidate would know it, it would be important to include this information in the skills section, as it would give him/her a significant competitive advantage.

 

 

 

 

7. Prepare a reference list


Skip the "References available upon request" sentence at the bottom of your resume. It simply doesn’t add any value – it only takes up valuable space.

 

Employers assume you have references and will ask for them, if necessary. The most common practice is to request a reference list at the end of the hiring process.


However, even though you don’t need to include them in your resume, we wouldn’t recommend waiting for the last minute.

 

Prepare a reference list in advance, securing at least 3-5 references.
 

Bear in mind that references should be people who have supervised you or had a chance to collaborate with you in an academic or hands-on setting like an internship, job or volunteer position, as they can advocate about your potential for success.
 

In a new document (separate from your resume), sum up the following information about your referees:  

 

  • name and surname

  • their job title and company/institution

  • contact details – phone number and email address

 

Bonus tips:

 

1. Give your referees a heads up 


Before you add someone’s name on the list, ask your referees for their approval to avoid any awkward situations. Additionally, advise them if there is anything they need to know in case your potential employer reaches out to them to avoid any confusion (e.g. if you have changed surname in the meantime since you have worked with them or if your current employer is unaware of the fact that you are actively looking for a job, so this needs to stay confidential)

 

2. Match formatting style


For a polished look, use the same design and formatting style on your references list like the one you used for your resume. Having matching documents will help you come across as a well-prepared, detail-orientated and professional candidate.

 

 

 

8. Polish up formatting
 

Up until this point, you have been working on the content of your resume.

 

Now let’s put a cherry on top by polishing up the layout!

 

When it comes to the formatting and layout, little things make a big difference when you’re putting together a resume. We would say that the layout is almost equally important as the content. Choices about font, spacing, margins and alignment affect the overall impression your application makes on the hiring manager.

 

 

 

>> You can do it on your own. Or... you can save precious time and pick one of our meticulously designed ready-made resume templates! <<
 

 

Here are some actionable tips that can help:

 

A. Font


Select a professional, readable font for the body of your resume. Avoid by any means too complex, unprofessional or hard-to-read fonts. Here is a short list of best and worst resume fonts:

 

●     Best resume fonts: Calibri/Calibri Light, Arial, Corbel, Cambria, Georgia, Source Sans  Pro/Light 

●     Worst resume fonts: Comic Sans, Book Antiqua, or any cartoonish or handwriting font styles

 

Another factor in making your words highly readable is setting an appropriate font size. Generally, you should stay between 10 and 12 points.
 

B. Headings

 

Employers should be able to navigate through your resume with ease.

 

You know that hiring managers usually don’t have time (nor patience) to read every single word in a resume in order to find the information they are interested in. Therefore, they need to know where to look for specific information at first glance.  

 

Differentiating headings of each section in a professional way can help here.

 

You can stylize your headers in a few different ways:

 

●     Write section letters in capital letters

●     Use a “bold” font on your section headers

●     Increase the size of your section header fonts to 12, 14 or 16 points

 

Underlining headers is also an option. However, an underlined text tends to be hard to read, so we don't recommend it. 

 

C. White space

 

Last, but not the least element that contributes to readability of your resume is an amount of white space.

 

White space is an area of your CV that remains unused when separating sections and paragraphs of text.

Lack of sufficient white space can make your resume look cluttered and disorganised, whereas too much can leave your CV feeling bare and lacking in content.

 

Therefore, in order to make a resume easy on the eye, it’s important to achieve the right balance between white space and content.   

 

Pay attention to:

 

●     Spacing: If your resume looks crammed, increase the spacing between lines from 1.0 pt to 1.5 pt.

        The latter is the spacing value we highly recommend!

 

●     Margins: Margins (white space around the content) will depend on the amount of text you have.
       It should be between 0.5’’ to 1’’. Play around with it until you get a layout that is easy on the eye. 

 

●     Alignment: The most common recommendation is to align your text to the left.

       Alternative solutions is to justify it (align both to the left and right distributing your text evenly in line           between margins). This depends on your preferences. The only option that needs to be ruled out is             centering the whole content – it’s OK for headings, but not for the body of a resume.

 

And that’s about it!

When done professionally and meticulously, this step in creating your resume can make it stand out from the pile of other CVs - even if they all come from experienced recruiters.

 

 

 

SO, WHAT DID WE CREATE? [DOWNLOAD FREE SAMPLE RESUME HERE!]

 

Voila! After those eights steps, the perfect recruiter resume is here.

 

If you followed all the instructions above, your resume will look something like this:

 

⇡ Download this sample in PDF format by clicking on the picture above. ⇡ 
No registration required. This resume sample is a protected document. Copyright @ Recommended By Recruiters.

 

 


If you want to pick another resume template with a matching cover letter and reference list, we've got you covered! 

>>> Check out full resume gallery here <<<

 

 

LET’S RECAP:

 

Writing a resume is not an easy task, even if you are a professional recruiter who works with resumes every day. 

 

To create a perfect recruiter resume, you need to:

  • Start with the job description. Make sure you understand the main requirements. Highlight the most important keywords, as you will need them to write your resume content.

  • Open up a new Word or Pages document. Write down your name, surname and contact details. Make it as clear as possible. 

  • Write a killer personal statement by sparkling the keywords all over this intro section. Feel free to use a template or a ready-made sample we've created for you.

  • Describe your previous responsibilities by using bullet point lists. Write 3-7 bullet points per job. All bullet points should be relevant, specific, detailed and quantified.

  • List your qualifications. 

  • If you have additional skills you weren’t able to cover in the rest of your CV, include them in an additional section with the overview of your skills.

  • Polish up the formatting by choosing the best resume font. Set your margins to ensure ensure your resume has enough white space and justify or align content to the left. 

  • Voila! Your perfect resume is here.

 

Proofread it a few times and then submit your application.

We'll keep our fingers crossed for you! Just let us know when you get the dream job offer.

 

 

PS Drop us a line if there is anything else we can do to help you create
your perfect recruiter resume. 

 

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